Extended Participant Information

 

General Information
 
 
Monday, May 13
Registration for the program will take place at the Hyatt Place 3565 US Highway 1 Princeton, NJ 08540 from noon - 5pm.  Check in for the hotel is 2 pm.  There will be one shuttle run to the IAS from the Hyatt Place at 3 pm for tea service in the common room in Fuld Hall.  The shuttle will bring you back to the Hyatt Place at 5 pm (leaving from the front of Fuld Hall) for dinner at 6 pm which will take place at the Hyatt Place.  You will have a chance to meet the organizers, lecturers and other participants and to pick up your participant packet.   
 
Lodging
Participants will be staying at the Hyatt Place 3565 US Highway 1 Princeton, NJ 08540.  Tel:  609-609-720-0200  http://www.princeton.place.hyatt.com/en/hotel/home.html
Rooms will be shared (2 per room).   The IAS will cover the cost of the room and tax.  We will not cover any incidentals (meaning telephone charges, food, personal items).  If you wish to make phone calls or purchase food you must either give them a credit card for your room or pay cash. 
 
Please check the hotel website for any further questions you may have or direct your email to Michelle Huguenin, huguenin@ias.edu who will facilitate on your behalf.
 
The Olympic Airporter shuttle service goes from Newark Liberty Airport to the Hyatt Place.  When making your reservation online or by telephone please request a round trip to and from the Hyatt Place in Princeton.
 
Check Cashing Service
Personal and traveler’s checks, up to $200, may be cashed at the Reception Office in Fuld Hall from 9:00 a.m. to 5:00 p.m. If you wish to cash an Institute reimbursement check, it will be necessary to go to PNC Bank at 76 Nassau Street in Princeton.
 
Common Rooms
The Fuld Hall Common Room is open throughout the day and night. There is an excellent selection of domestic and foreign newspapers and periodicals.  Please do not remove any of the materials. Tea is served to the Institute community in this room from 3:00 p.m. to 4:30 p.m., Monday through Friday. There is also a small Common Room on the second floor of Simonyi Hall.  There willl be several games in the Simonyi Hall Common Room that participants are welcome to use.  Women’s Program participants are welcome in all common areas of the Institute.  Please remember these areas are for the use of everyone in the Institute community.

Computer Rooms
There is a computer lab in the Leibowitz classroom on the first floor of Simonyi Hall (Room #114). You may use telnet/ssh or Netscape/Mozilla from any of these machines or from machines in the program’s offices. For security purposes, computer rooms are locked in the evening and on weekends. If you wish to use a computer room during that time, use your Institute Access Card.  
 
For assistance with computing, dial extension 8012 or visit office #002 or #003 in Simonyi Hall. Please see the Computer Usage Information sheet in the participant packet for more detailed information about computer usage. 
 
Food and Beverages are not permitted in any of the computer rooms.
Personal Computer Equipment
You may bring your own computing equipment and use it while you are at the Institute. To sign up for network access you will need to have a computer with either an Ethernet or wireless card. To register for access, please visit http://regdhcp.net.ias.edu/reg.   
Wireless (802.11b/g) is available in Simonyi Hall and various other locations on campus. Note: you must select “wireless” when registering your wireless device. The wireless ESSID is IAS, there is no WEP key. 
 
Printing 
Printing is provided in Simonyi Hall via the printer s0d (Room 028) and sld (Outside classroom). Color printing is available on the printer colour1. 
 
Projector
An LCD projector is available in the Simonyi Lecture Hall. Please call extension 8012 for assistance with the projector equipment.
 
Software
If you are using a PC in the Simonyi Hall Classroom or Cluster area, do not attempt to install any software on the hard disk. Only authorized Institute-purchased software should be installed on the hard disks. Programs installed on the equipment in the computer rooms and in the offices are the property of the Institute and must not be copied. The copying of software is illegal.
 
Expense Form for Reimbursements
The expense form in the participant packet is to be used for reimbursement of transportation and meal expenses incurred during your travel to and from the Program for Women and Mathematics.  Please fill out the expense form, attach original receipts, and bring it to the office in Fuld Hall, Room #214, or mail your form and receipts to the Women and Mathematics Program Office.
 
Please save your receipts.  Requests for reimbursement must be accompanied by an original receipt – no reimbursements can be made without a receipt.  For airfare reimbursement, submit your e-ticket itinerary along with your inbound boarding pass.
 
Fax and Mail Service
There is a fax machine in the Reception Office on the first floor of Fuld Hall. The fax number is 609-924-8399.  The Receptionist is available to send a fax weekdays 9:00 a.m. to 4:00 p.m.  A fax cover page must accompany all requests for fax transmittals; a supply of the cover pages may be found at the Reception desk. There is a charge for outgoing faxes in which you must pay for at the time you send the fax.
 
There is a Mail Information Center in the hallway of the lower level of Fuld Hall, adjacent to Building B.  A postage scale is located there for weighing letters and small parcels.  Airbills, envelopes, and information for express mail services are located in this area along with train and bus schedules.  All postage costs must be paid for by the participant at the time you are sending the letter and/or package. 
 
U.S. Postage Stamps may be purchased at the Reception Office in Fuld Hall. There is outgoing mail collection from this office several times a day.
 
Institute Access Card & Name Badge
Please have your Women and Mathematics Program Name Badge and Institute Access Card with you at all times. This card will identify you as being part of the Institute and allow you access into buildings after 5:00 p.m. The card will give you access to Simonyi Hall, the Mathematics-Natural Sciences Library and Library Stack Room in Fuld Hall, the Computer Lab in Simonyi Hall and the Dining Hall.  To use the card, simply hold the card up to the card reader outside the entrance of each building or room.  In some instances you may need to use the card to exit areas as well. Further details may be found in the sections entitled Library and Computer Rooms.
 
 
Library
Your Institute Access Card will allow 24-hour access to the Mathematics-Natural Sciences Library located on the second floor of Fuld Hall. The Library contains over 30,000 volumes and has a distinguished collection of journals. Momota Ganguli, Librarian, is in the Library from 8:00 a.m. until 5:00 p.m., weekdays. Library books can be consulted but should not be taken out of the library by participants of the program.  Lecturers may check out books but they are to remain in their offices.  The deadline for returning books is Thursday, May 23.  See the librarian if you are unable to find a book. Please keep the Library doors closed after hours. 
 
Maps
In your packet, you will find a map of the campus and a map of Princeton University. Please visit the Women and Mathematics Program website for a map of the Princeton area.   (http://www.ias.edu/about/directions)
 
Urgent Care/Medical Services
If you have a critical injury or possible life threatening illness, from campus or the Hyatt Place you should call 911 for an ambulance or proceed to the Emergency Room of the nearest hospital (most likely the University Medical Center on Route 1 in Plainsboro).  You or your insurance company will be billed for the
services depending on the insurance coverage that you maintain.
 
If you do not have a life threatening or severe emergency but need to see a doctor there are a few options.  Please go to http://www.ias.edu/campus/vvs/Medical_Care.  The closest service is:
 
Princeton Primary and Urgent Care Center is located at 707 Alexander Road, Princeton (on the other side of Route 1).  Their telephone number is (609) 919-0009.  Their hours are Monday-Friday, 8am to 6pm, and Saturday, 9am to 12 noon.  Further information about this practice, directions and the insurances they accept may be found on their website: www.ppucc.com.  An initial exam without insurance is $150.  They do not see children.  For anyone enrolled in an insurance plan through IAS, they do accept Aetna.
 
You will pay the charges at the time of service directly.  All fees are the responsibility of the patient.
 

Sports Activities

The IAS has tennis courts and a volleyball court that can be used during the program.  If you wish to play tennis please bring your own tennis racket and balls for this equipment is not available for individuals.  All courts are on a first come-first served basis.  The tennis courts do have lights and they can be turned on by contacting the guards on duty in the Reception area.  Volleyballs, soccer ball and frisbee can be picked up from Michelle Huguenin in Fuld Hall 214 and must be returned by the end of the program.  
 
The Hyatt Place has a gym and swimming pool that participants may utilize.  Please ask at the front desk if you have any questions regarding them.
 

 

Meals
Meals for Women and Mathematics Program participants begin with dinner May 13 and end with lunch on May 24. (Included are breakfast, lunch, and dinner on weekdays.) The Hyatt Place has a breakfast buffet which is served daily from 6:30 - 9:30 am during the week.  Please eat breakfast before you come to the IAS.  Lunch will be served at IAS from noon - 1:30 pm.  The group will go over for lunch at 12:30 pm and will be given meal coupons to give to the cashier as payment. Meals are served cafeteria style. Hot and cold meat and vegetarian entrees, sandwiches, salads, soups, fruit and desserts available for lunch. Please present one lunch ticket to the cashier after making your selection. 
 
Dinnertime is a great opportunity for informal discussion, and during the week, meals for the entire group will be ordered from a local caterer. In addition, there will be special dinners planned in advance. All of these meals are fully funded by the Women and Mathematics Program. If you know you will not be joining the group for dinner please advise the Women’s Program staff so that we can adjust our counts accordingly.
 
Participants will be given up to $61 per diem for their meals on Saturday and Sunday. We require original receipts with date, vendor and total amount in order to reimburse.   There are many restaurants in the center of Princeton and on Route 1. The Hyatt Place is located near Market Fair Mall and has a grab and go section for sandwiches and soups during the day and evening hours as well.  The Institute shuttle makes regular trips to town.  Please check the schedule in your packet.
  
Special Dinners:
Monday, May 13, at 6:00 p.m.  Informal welcome buffet at the Hyatt Place. 
Tuesday, May 14, at 6:00 p.m. Opening dinner in the Dining Hall at IAS.
Thursday, May 23, at 6:30 p.m. Closing barbecue dinner in the Birch Garden located outside of the Institute Dining Hall (Rain location: Institute Dining Hall).
 

Messages and Notices
A portable bulletin board is located in the lobby of Simonyi Hall and messages to participants, shuttle schedules, notices about seminars, activities, sign-up sheets, etc. will be posted there. Please be sure to check the bulletin board a few times each day. Updates can also be found on the Women’s Program website: www.math.ias.edu/node/2278

 
Office & Staff
The Women’s Program office is located at Fuld Hall, Room #214.  Office hours are from 8:45 a.m. to 4:30 p.m. 
 
Women’s Program staff may be reached from any house phone by dialing 8115. House phones are located in the lower level of the Dining Hall and opposite the Reception Office in Fuld Hall.
 
Michelle Huguenin
Ext. 8115
 
 
Photocopy Machines
There is a copier on the main floor of Simonyi Hall and on the second floor of Fuld Hall.  Please bring large or complex copying projects to the office to be done by the staff.
 
Schedule
The Women’s Program schedule is available on the website, and is updated on a daily basis.  A full schedule is included in the registration packet. Most lectures will be held in the Seminar Room of Simonyi Hall (School of Mathematics), research seminars will meet in Simonyi Hall and the review sessions and Women in Science Seminar will meet in the Dilworth Room in the lower level of the Dining Hall. Visit the Women’s Program website for updates.
 
Transportation in Princeton
The Institute provides free shuttle service between the Institute, the town of Princeton, and Princeton University. Scheduled service runs Monday through Friday, with an abbreviated schedule on Saturdays. The shuttle also makes scheduled stops at the Princeton Shopping Center where a grocery store, a drug store, restaurants, a book store and other specialty shops are located. A schedule is included in your packet.  Additional copies may be found in the Mail Information Center and the Reception Office in Fuld Hall.
 
There will also be a free shuttle service to and from the Hyatt Place Monday thru Friday for program activities.  The schedule will have the exact times as to when the pick ups and drop offs will happen.
 
 
Website
The Women’s Program website,  https://www.math.ias.edu/wam/2013  will be updated on a daily basis. Please visit the site for announcements and the latest information.